Thursday , January 21 2021

Grant Administrator – Massachusetts General Hospital Careers

Massachusetts General Hospital

Job Description:

The Department of Neurosurgery at Massachusetts General Hospital is seeking a full-time Pre-Award Grant to join the research team and provide oversight and management to the Department’s sponsored research portfolio. Under the direction and supervision of the Administrative Director for Research, with oversight from the Vice Chair for Research and the Senior Administrative Director, the candidate will serve as the primary liaison between the Principal Investigators (PI) and Partners Research Management for all pre-award activities in the department. The Grant Administrator will comply with all pre-award policies and procedures and manage the grant application process. This role is an excellent opportunity for a motivated, detail-oriented individual who is interested in working within an academic medical research environment.

Job Responsibilities:

  • Manage the “Just-in-Time” process for all federal awards.
  • Update & maintain Biosketches, CVs, other support documents, and various templates and grant related materials.
  • Oversee the institutional record creation for grant submission; work within the Partners Insight portal as well as sponsor portals (ASSIST, ProposalCentral, etc.) to ensure proper proposal preparation.
  • Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners policies; stay current and up-to-date on all policy changes.
  • Create a system to organize investigator publications and manage the PMC Compliance process for the department.
  • Work with the Administrative Director for Research to provide training and assistance to clinical research coordinators, fellows, Residents and principal investigators on grant submission procedures and grant software.
  • Serve as the primary contact for collaborating/subcontracting sites, external consultants and other internal hospital departments for the development of budgets and grant materials.
  • Address pre-award inquiries and navigate external collaborator relationships.
  • Assist with the annual research progress reports (RPPRs +/or other formats as required by sponsors).
  • Assist with the onboarding process for Research Fellows, Technicians and research staff. Work with the AD for Research and the Chairman’s Staff Assistant to ensure international Visa issues are processed, hire paperwork is coordinated, and all appointments are up-to-date.
  • Be aware of and work with internal and external proposal submission deadlines for various funding opportunities.
  • Oversee all aspects of the grant application process, including development of study budgets for sponsored research applications, in accordance with sponsor fiscal policies and procedures.
  • Knowledge of direct and indirect costs is preferred.
  • Maintain protocol approvals and work with the investigators to ensure amendments for funding linkage are processed in a timely fashion upon award.
  • Offering investigators support in identifying potential funding opportunities for their research, particularly with new investigators and neurosurgical residents.

Job Requirements:

  • Due to the amount of personal and financial information involved, the Grant Manager must have a facility for treating sensitive information related to salaries, department finances and science in a confidential and professional manner.
  • Skill with spreadsheets and databases. Must be thoroughly familiar with MS Office, Excel and Adobe Acrobat (PDFs) and have a willingness to learn how to work within various grant submission portals.
  • Must be analytical, organized and detail oriented; able to prioritize and handle multiple tasks and deadline pressures. Ability to independently prioritize.
  • Positive customer service orientation as well as the ability to work successfully as a member of a team in a large organization.
  • Excellent written and verbal communications skills with facility to interact professionally at all levels
  • Cognizant and respectful of cultural differences.

Qualification & Experience:

  • 1-3 years of related experience required; experience with NIH grants and/or clinical trials preferred.
  • Ability to work and make decisions independently with minimal supervision and guidance.
  • Bachelor’s degree required

Job Details:

Company: Massachusetts General Hospital

Vacancy Type:  Full Time

Job Location:  Boston, MA, US

Application Deadline: N/A

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