Friday , February 23 2024

Administrative Coordinator – Massachusetts General Hospital Job

Website Massachusetts General Hospital

Job Description:

The administrative coordinator will report to the Director of Finance & Operations for Equity and Community Health. The incumbent will play a key role in the administrative components of this work to ensure that all programs run smoothly, and staff have the support needed to perform their duties.

Job Responsibilities:

  • Transportation: Pick up T-Pass monthly and distribute to staff
  • Provide financial support in the form of check requests, purchase orders, fund expense tracking and reconciliation. Reconcile credit card expense reports for senior staff monthly.
  • Organize and update office policies and procedures.
  • Actively participates with the operations and management teams on department policy interpretation and troubleshooting or readjustment of policies based on actual staff experiences.
  • May assist with the marketing efforts of a program or department services.
  • Assist with planning and organizing Equity & Community Health events.
  • Payroll: Reconcile Kronos timekeeping weekly for 50-60 employees.
  • Coordinate invoices to sponsors for serviced rendered as needed.
  • Assist offices throughout equity & community health with operational projects, payment processing, and reconciliations as needed.
  • On boarding: Meet with all new hires in Boston to make sure they are oriented and have appropriate access to buildings and systems.

Job Requirements:

  • Proactive and motivated. Able to create systems to improve office efficiency
  • Strong organizational skills; detailed oriented and able to prioritize
  • Demonstrated good working knowledge of computer skills
  • Microsoft Office (outlook, excel, word), Kronos, Constant Contact
  • LICENSES, CERTIFICATIONS, and/or REGISTRATIONS: Specify minimum credentials and clearly indicate if required or preferred.
  • Demonstrated high degree of initiative and independent judgment
  • Ability to maintain confidentiality
  • Demonstrated strong interpersonal and communication skills
  • Experience processing payroll & submitting invoices/purchase orders
  • Customer service oriented and experience in a supporting role

Qualification & Experience:

  • Some college or Associate’s Degree
  • 1-2 years’ experience providing administrative support to a diverse and fast-paced office environment.
  • High school diploma, GED or equivalent
  • EXPERIENCE: Indicate the required and preferred (optional)amount and type of experience.

Job Details:

Company: Massachusetts General Hospital

Vacancy Type:  Full Time

Job Location: Boston, MA, US

Application Deadline: N/A

Apply Here