Administrative Coordinator – Massachusetts General Hospital Job

Job Description:

The administrative coordinator will report to the Director of Finance & Operations for Equity and Community Health. The incumbent will play a key role in the administrative components of this work to ensure that all programs run smoothly, and staff have the support needed to perform their duties.

Job Responsibilities:

• Transportation: Pick up T-Pass monthly and distribute to staff
• Provide financial support in the form of check requests, purchase orders, fund expense tracking and reconciliation. Reconcile credit card expense reports for senior staff monthly.
• Organize and update office policies and procedures.
• Actively participates with the operations and management teams on department policy interpretation and troubleshooting or readjustment of policies based on actual staff experiences.
• May assist with the marketing efforts of a program or department services.
• Assist with planning and organizing Equity & Community Health events.
• Payroll: Reconcile Kronos timekeeping weekly for 50-60 employees.
• Coordinate invoices to sponsors for serviced rendered as needed.
• Assist offices throughout equity & community health with operational projects, payment processing, and reconciliations as needed.
• On boarding: Meet with all new hires in Boston to make sure they are oriented and have appropriate access to buildings and systems.

Job Requirements:

• Proactive and motivated. Able to create systems to improve office efficiency
• Strong organizational skills; detailed oriented and able to prioritize
• Demonstrated good working knowledge of computer skills
• Microsoft Office (outlook, excel, word), Kronos, Constant Contact
• LICENSES, CERTIFICATIONS, and/or REGISTRATIONS: Specify minimum credentials and clearly indicate if required or preferred.
• Demonstrated high degree of initiative and independent judgment
• Ability to maintain confidentiality
• Demonstrated strong interpersonal and communication skills
• Experience processing payroll & submitting invoices/purchase orders
• Customer service oriented and experience in a supporting role

Qualification & Experience:

• Some college or Associate’s Degree
• 1-2 years’ experience providing administrative support to a diverse and fast-paced office environment.
• High school diploma, GED or equivalent
• EXPERIENCE: Indicate the required and preferred (optional)amount and type of experience.

Job Details:

Company: Massachusetts General Hospital

Vacancy Type:  Full Time

Job Location: Boston, MA, US

Application Deadline: N/A

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