Administrative Coordinator – Massachusetts General Hospital Job

Job Description:

Working collaboratively with the Administrative Management Team, the Administrative Coordinator will perform a variety of administrative duties related to the MGH Cancer Center. The incumbent must be skilled at multi-tasking, adhering to deadlines, and working in a team-oriented environment with strong communication skills.

Job Responsibilities:

• Assist with developing and maintaining Standard Operating Procedures
• Coordinating events, including catering and room logistics
• Leads monthly staff meeting for administrative staff
• Develops agendas and meeting minutes
• Manages supply ordering and organization/distribution of supplies
• Facilitates Allied orders for letterhead, business cards, and envelopes
• Assists with the ordering of lab coats
• Assist in supervision of daily operations in the Bartlett, LRH, and Zero Emerson buildings as well as Yawkey when needed
• Oversees the conference room scheduling for these locations
• Coordinates coverage for front desk area, including lunch coverage and vacancies
• Manages mail pick up/drop off procedures and ensures timely delivery to Yawkey and LRH as needed
• Assist in the recruitment, interviewing, and assessment of Administrative candidates

Job Requirements:

• Excellent attention to detail.
• Ability to work with physicians and relate to their concerns on a one-to-one and group basis.
• Exceptional organizational skills, flexibility to handle multiple tasks and deadline pressures, and accurate attention to details.
• Strong sense of fairness in dealing with personnel at subordinate, peer, and superior levels.
• Must have the ability to be function in a fast-paced environment and manage competing demands effectively.
• Requires a high level of empathy, compassion and confidentiality.
• Ability to take initiative and exercise judgment required.
• Excellent interpersonal skills.
• Ability to work independently or in a team environment
• Demonstrated ability to work effectively and courteously with diverse groups of patients, staff and providers while handling various tasks simultaneously.
• Demonstrated ability to solve problems and function as a resource to other members of the team. Ability to resolve complex issues on behalf of the providers and the patients.

Qualification & Experience:

• Minimum of 3 years’ experience in a medical or healthcare setting, with specific experience in the outpatient/ambulatory care setting.
• High School Diploma or equivalent required.Associates Degree/Bachelors’ Degree in business administration, health care administration, or related field preferred.

Job Details:

Company: Massachusetts General Hospital

Vacancy Type:  Full Time

Job Location: Boston, MA, US

Application Deadline: N/A

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