Administrative Assistant III – Xcel Energy USA Careers

Job Description:

Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures

Job Responsibilities:

• Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.
• Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.
• Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.
• Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.
• Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.

Job Requirements:

• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
• Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.
• Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.

Qualification & Experience:

• 5 years administrative support experience
• Proficient in the use of Microsoft Office suite
• High school diploma or equivalent

Job Details:

Company: Xcel Energy

Vacancy Type:  Full Time

Job Location: Hugo, MN, US

Application Deadline: N/A

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