Job Description: The Administrative Coordinator provides clerical and administrative support to leadership, and associated research staff throughout the Department. The Administrative Coordinator position requires an individual who is detail-oriented, highly-engaged and able to problem solve, enjoys a working environment that is high-profile and fast-paced, can prioritize work within an environment of competing demands, and is able to provide administrative support to a diverse group of our workforce. Job Responsibilities: Plans, organizes and implements meetings (on-site and off-site) for study leadership. These may include in-person investigator meetings of up to 100 attendees, committee teleconferences, and meetings with NINDS grant staff. Coordinates travel and reimbursements for meeting attendees Processes expense reports as necessary for CTNI staff Manages production of agendas, supporting materials (printed and electronic), A/V requirements, etc. for meetings Writes, coordinates, types, proofreads and edits letters, memos, meeting minutes, reports, correspondence, proposals and reports at the highest level of proficiency and accuracy Provides administrative support to project managers as necessary, which may include creating and updating Excel trackers of study tasks and training activities Arranges for printing of study materials, and leads review process for completeness and accuracy of printed materials Works with project managers to file study materials in eTMF system (Florence) Interacts with internal and external customers in a manner that ensures the customers’ needs and expectations are met Effectively interacts with all levels of management Performs general clerical duties including photocopying, faxing, filing, and other general office duties as needed Job Requirements: May provide coverage for other administrative support staff in office Supports orienting new employees to department Provides administrative staff support for departmental programs and initiatives Maintains the confidentiality of employee-sensitive information Orders office and computer supplies Participates in preparation, development and maintenance of departmental program brochures, orientation documents and other materials May track and submit certification reports to various agencies Troubleshoots routine/non-routine problems and takes measures to correct/handle issues Qualification & Experience: Excellent interpersonal skills and customer service skills required for high volume, extremely interactive office environment Strong judgment and prioritization skills Excellent computer skills, including email, Microsoft Office software (Word, Excel, PowerPoint) Ability to handle confidential information Ability to work independently Ability to work well under pressure Ability to prioritize work Job Details: Company: Massachusetts General Hospital Vacancy Type: Full Time Job Location: Boston, MA, US Application Deadline: N/A Apply Here careersvite.com
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